Page 352 - International safety guide for oil tankers and terminals

INTERNATIONAL SAFETY GUIDE FOR OIL TANKERS AND TERMINALS

20.4 Emergency Response Plan

20.4.1 Format

The format of the terminal emergency plan will depend on local
circumstances, the scope of the plan and its relationship to other
documentation. The following have proven useful in practice:
Loose-leaf format to facilitate amendments.

Bound in a distinctively coloured binder.
Good quality paper of a strong texture.
symbols to minimise written text.าเท่านั้น---
Each page dated and sequentially numbered.

Written in more than one language, if necessary. All those involved
should be able to read and understand the plan. If more than one
language version of the plan is used, one version, usually the local
language version, should be designated to be the original, in case of
---ใช้เพื่อการศึกษ
legal argument.
Use of flow charts and decision diagrams with multicolour print
who are included in the plan.ูนย์ฝกพาณิชย์นาวี

Minimal use of cross-references to other parts of the plan.

ึ
20.4.2 Preparation
In developing a terminal emergency plan, it is important that the functions
concerned, such as operations, engineering, marine and safety, are
involved. This can best be achieved by way of a part time task force
under appropriate leadership. However, one member of the task force
งานห้องสมุด ศ
should be retained full time, if possible, until completion of the plan. This
person should also take care of the necessary liaison with outside parties

One of the greatest drawbacks of a terminal emergency plan is its
potential for rapid obsolescence. As staff members and organisations
change, the plan should be updated to accommodate such changes. It is
recommended that one appointed staff member should be responsible for
keeping the plan up to date, using a single master copy. Only the
appointed staff member should be entitled to make changes to the
emergency plan.

Every staff member with a specific role in the emergency plan should
have their own copy of the plan. Furthermore, one or more copies should
be available and always accessible in the relevant control rooms. Records
should be kept of copies in circulation and of each revision issued
(names, locations, contact details etc), receipt of which is to be
acknowledged in writing.

Where plans are made available to all relevant personnel in electronic
form, such as via a local server, the electronic copy is normally
considered to be the controlled or extant copy and any printed versions
are uncontrolled.

Unless other satisfactory arrangements exist, it is recommended that the
plan administrator is also nominated as room manager for the emergency
control centre. The role will include ensuring that the centre is kept
stocked with emergency materials, up to date documents and other
materials, and that it is kept clean and ready for immediate occupation.

318 © ICS/OCIMF/IAPH 2006